Embarking on a maritime career requires meticulous preparation, particularly in assembling the essential documents and certifications necessary for joining a ship. Ensuring that all paperwork is up-to-date, valid, and in good condition is paramount. Below is a comprehensive guide detailing the mandatory documents every seafarer should possess before boarding.
1. Passport
The passport serves as the primary identification document for seafarers. It must be valid for at least six months beyond the intended period of stay and contain sufficient blank pages for visas and stamps. Regularly check the expiration date to avoid any complications during travel.
2. Continuous Discharge Certificate (CDC)
The CDC is a crucial document for seafarers, acting as a record of their sea service. It is often required when applying for jobs, maritime courses, and endorsements. Ensure that your CDC is valid and in good condition.
3. Indian National Database of Seafarers (INDoS) Number
The INDoS number is a unique identifier for Indian seafarers, containing personal details, qualifications, and other pertinent information. It comprises eight alphanumeric characters and is used to verify a seafarer’s identity. Always carry a copy of your INDoS certificate.
4. Seafarers Identity Document (SID)
SID is a biometric identity document issued to Indian seafarers as per ILO Convention No. 185. It helps in facilitating shore leave and transit through foreign ports. SID must be valid and in possession before joining a ship.
5. Visa
Depending on the operating region of the vessel, relevant visas are required:
– U.S. C-1/D Visa: Essential for crew members on ships entering U.S. ports.
– Schengen Visa: Needed for ships operating in European waters.
– Transit Visas: May be required based on the joining port.
Usually, companies assist with visa arrangements; however, for the U.S. C-1/D visa, seafarers often need to apply personally. Ensure all visa paperwork is complete before travel.
6. Standards of Training, Certification, and Watch-keeping (STCW) Certificates
STCW certification is mandatory for all seafarers and includes the following basic safety courses:
– Personal Survival Techniques (PST): Covers abandoning ship and survival at sea.
– Personal Safety and Social Responsibility (PSSR): Focuses on safe working practices and teamwork.
– Elementary First Aid (EFA): Basic first aid skills to handle medical emergencies onboard.
– Fire Prevention and Firefighting (FPFF): Techniques to prevent and extinguish fires at sea.
– Security Training for Seafarers with Designated Security Duties (STSDSD): Prepares crew to handle shipboard security tasks and emergencies.
7. IGF Code Training (for Container Ships using low-flashpoint fuels)
With the growing number of LNG fueled container ships, seafarers assigned to these vessels must complete training under the IGF Code:
Basic IGF Code Training ensures safety in handling alternative fuels like LNG.
8. Basic Training for Oil and Chemical Tanker Cargo Operations (OCTO)
Mandatory for crew assigned to oil and chemical tankers. It includes training in tanker safety, pollution prevention, and emergency procedures.
9. Basic Training for Liquefied Gas Tanker Cargo Operations (GTFC)
Essential for seafarers working on gas carriers. This course focuses on the safe handling of liquefied gas cargoes.
10. Course Completion Certificates (from Indian Maritime University)
Graduates of maritime programs must present their course completion certificates. This includes:
– DNS (Diploma in Nautical Science)
– B.Sc Nautical Science
– B.Tech Marine Engineering
These certificates prove eligibility and educational qualification for specific onboard roles.
11. Medical Certificate
A valid medical certificate issued by a DG Shipping-approved doctor is mandatory. It must confirm that the seafarer is fit for sea service and should be valid for at least one year. Most companies arrange and cover the cost of these medicals.
12. Yellow Fever Vaccination Certificate
Seafarers traveling to countries in South America and Africa must have a Yellow Fever vaccination. The certificate, now valid for life, must be issued by an authorised vaccination centre.
13. International Bank Account
An international bank account, such as one with HSBC or other global banks, is strongly recommended for receiving wages in foreign currencies. Many shipping companies require seafarers to provide a valid IBAN or SWIFT code for salary transfers. Ensure that your account is active and can handle international transactions smoothly.
14. Educational Certificates and Photographs
Carry copies of your educational certificates such as X/XII mark sheets or graduation certificates. Also, have extra passport-sized photographs with a white background and formal attire.
15. Miscellaneous Documents
- Employment Agreement signed by both employer and employee
- Next of Kin and emergency contact details
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Final Thoughts
Ensuring that all documents and certifications are valid and accessible will streamline the joining process and avoid delays. Seafarers should stay updated with the latest requirements from their shipping company and national maritime authorities.
